top of page

Frequently Asked Questions

  • When can I set up my exhibit?
    Exhibitors set up between 4:30 p.m. and 7:00 p.m. on Thursday evening prior to the conference.
  • Will volunteers be available to man my table?
    No. It is your responsibility to ensure coverage of your exhibit during the conference. You can bring a 2 nd person with you to assist in coverage.
  • What is the deadline for exhibitor registration?
    The deadline for exhibitor registration will be outlined in the invite email. It is typically 3 weeks before the conference.
  • Will my money be refunded if I need to cancel?
    We will refund 50% of your fee if you cancel on or before December 15. There is no refund if you cancel after December 15.
  • Will I have wireless access to the internet?
    No, you will need to provide your own hot spot or mifi if internet access is needed.
  • Will I have access to electrical outlets?
    You will need to request access when completing the exhibitor agreement letter. Access to electrical outlets is limited in the exhibit room. Every effort will be made to accommodate your request. Please remember to bring an extension cord with you if electricity is needed.
  • Will I be able to attend sessions?
    You will be able to attend one session. If you want to attend more than one session, you will need to register as an attendee as well. You will need to ensure that your exhibit table has coverage during the time you are in session(s).
  • Am I required to provide an item for the door prize drawing?
    Yes, The Conference Committee asks that you donate a door prize for the drawing to be held on Saturday. Please indicate your donation item on the registration form. The door prize giveaway draws most of the participants to the Exhibit Hall.
  • How do I get my exhibit items to the exhibit hall?
    Drive to the west building valet/check in area. Bell staff will assist you with unloading materials and delivering them to the Exhibit Hall. A tip is recommended for this service. You can self-park in the west lot or use valet services. There is a fee for parking. The Broadmoor will accept boxes for exhibits up to 3 days prior to the conference. There is a charge for storage and delivery to the Exhibit Hall. Contact the Broadmoor directly for more information. Broadmoor Packaging Center for average size boxes (719) 577-5859 Broadmoor Purchasing Department for large items (719) 471-6123
  • How are proposals chosen?
    The conference committee thoroughly reviews all proposals. The committee looks for “hot” topics, strategies that can possibly be applied in classrooms the “next day”, as well as innovative/promising practices. The committee strives to have enough variety in the sessions to provide topics of interest to all participants. When reviewing, the committee also looks for clarity, topics across grade/age levels and experience levels; as well as the individual following the outlined directions for submitting.
  • How do I know if my proposal was accepted/denied for the upcoming conference?
    You will be notified by the conference presentation chairperson during the late summer months. Make sure that you have provided a valid email address on your proposal.
  • What audio-visual equipment will be available?
    You will be provided with an LCD projector, screen, and access to electricity. Larger rooms will have a microphone. No special request is needed for these items. You will be required to use your own computer and slide advancer.
  • I don’t want to travel with my laptop. Do you have one available?
    No, the CTR committee does not provide laptops.
  • Does the Broadmoor provide wireless internet access in the meeting rooms?
    No, the only wireless access that is available is in the lobby of the hotel. If you need wireless access for your presentation, you will need to provide your own (through a hot spot or mifi device).
  • Do I need to submit my presentation prior to the conference?
    Yes, if your proposal is accepted, your presentation is due to the conference presentation chairperson prior to the conference. The conference presentation chairperson will provide you with a due date. Your presentation will be posted on the website and on the mobile app prior to the conference. If you submit after this time, your presentation will be added to the website, but we cannot guarantee it will be on the website before the conference. We may share your contact information in the mobile app/event guide.
  • I meant to print my handouts but forgot. How do I get them printed?
    You should plan on 40 participants for breakout sessions and 100 participants for the Colorado Spotlight sessions. You have 3 options: 1. The hotel can print them for approximately $1 a page. 2. You can print them at any office supply or copy store; such as Kinko’s, OfficeMax, Office Depot, or Staples – many within 2 miles of the Broadmoor. 3. You can create a sign-up list and email the handouts to the participants after the conference. However, this option is NOT recommended, as participants prefer handouts during the sessions. As a reminder, we do request that presentations be electronically submitted prior to the conference. Participants will then be able to access/print prior to the conference, lessening the need for providing paper copies.
  • What happens if there are not enough chairs?
    No chairs can be added to a session due to fire codes.
  • What happens if there is a medical emergency during my session?
    Seek the help of hotel personnel, a conference committee member, or a volunteer. Conference committee members will have badges and maroon scarves identifying themselves.
  • Will someone introduce me or should I just begin the session at the start time?
    If you submitted a proposal for a session, you will introduce yourself at the start of your presentation. A committee member will introduce invited speakers.
  • What if I need technical assistance for my equipment?
    Technical assistance will not be available for personal equipment. Please ensure that your equipment is in working order prior to your presentation. A troubleshooter will be periodically checking on LCD projectors; however, you should be knowledgeable of connecting to the LCD projector if you are going to use it. If you have an Apple computer, you must bring the appropriate adapter (dongle) for your computer. You will need to provide your own speakers if using computer audio – please ensure that the audio is working prior to your presentation.
  • Do I have to register for the conference if I am a presenter?
    Yes, you are expected to register for the conference if you are presenting. Presenters must register by December 1.
  • If my school-age son/daughter is presenting, may I attend his/her presentation without registering?
    Yes, please support your child and his/her success in sharing his/her story at Courage to Risk (no registration is needed to attend that session). You must register for the conference if you would like to attend other sessions.
  • What if the composition of my presentation team changes?
    Please let the conference proposal chairperson know of any changes in your presentation team. We may not be able to reflect those changes in the program, depending on when the change has been made.
  • When does registration open?
    Registration opens mid-October. We offer early bird prices through mid-December, and registration fees increase after that. Registration closes one week before the conference, but we may have on-site registration available during the conference with an increased fee. On-site registration is dependent upon space availability. We offer discounted registration fees when a school/district/organization registers 5 or more people at one time.
  • Can I register online?
    Yes. ALL registrations will be done online. Registration will be open mid-October, and information will be sent, via email, to past participants of the conference. Registration information will also be posted at On-site registration will be available if numbers allow.
  • Can I pay with a credit card?
    MasterCard, Visa, and American Express will be the only forms of payment accepted for registration. Districts may use a procurement card, as we are unable to accept purchase orders. When registering numerous people, as the purchasing agent and/or registration manager, please ensure that your purchasing limit is increased, if need be. You will be required to provide your district/school/organization tax-exempt status and number if using a credit/procurement card tied to the purchase.
  • Is on-site registration/check-in available during the conference?
    On-site registration will be available, dependent upon space availability, starting at 7:00 a.m. the morning the conference starts. Fees increase for on-site registration, and payment will need to be made with MasterCard, Visa, American Express or cash. Check-in will be available from 5:00 to 7:00 p.m. the evening before the conference starts for those who have already registered. Check-in will also be available throughout the conference.
  • Will I get a receipt for payment?
    A confirmation will be sent to the email address provided during the registration process. Receipts are provided on an “as needed” basis.
  • Will my money be refunded if I need to cancel?
    No, your money will not be refunded, as registration fees are used to cover the costs of the conference. We do allow substitutions when the original registrant needs to cancel.
  • Where will I park at the Broadmoor?
    The Broadmoor has a parking garage adjacent to the resort (near Broadmoor Hall). There is an hourly/daily charge for parking with no “in/out” privileges. Valet parking is also available for approximately $40.00 per day. You may be ticketed or towed if you park on the street or in residential lots. Carpooling is recommended as parking is limited.
  • When will I receive my program and name badge?
    If you have pre-registered, you may pick up materials between 5:00 and 7:00 p.m. on Thursday evening prior to the conference near the conference registration area in Broadmoor West. On-site check-in and registration begins at 7:00 a.m. on Friday and 7:30 a.m. on Saturday.
  • Will breakfast or lunch be provided?
    Light snacks, coffee, & tea will be provided each morning in the Exhibit Hall. Luncheon sessions are available for an additional fee and must be chosen and paid for during the registration process. A vegetarian option will be available, and all entrees are gluten free. Lunch will be “on your own” if you do not register for a luncheon session; no luncheon sessions will be sold onsite.
  • Can I get college credit for attending the conference?
    Yes, Adams State College is offering 1 credit for 2-day attendance for $55.00. The Adams State College table will be set up in the exhibit hall. There will be an assignment due shortly after the conference. More information will be available at the Adams State College exhibit.
  • Do you offer group discounts?
    Yes. We do offer group discounts when 5 or more people register together.
  • Should I plan to arrive earlier than the conference start time?
    If you are arriving the morning of the conference, plan to arrive an extra 30 minutes to one hour prior to the start of the conference. This will give you ample opportunity to park, pick up your conference materials, and get a seat for the keynote.
  • Is there a mobile app/event guide that I can access during the conference? If so, do I have to download it?
    There is an event guide that is set up prior to the conference, and we encourage you to download the app prior to attending. You are not required to download the app, but you may find that it will have useful information regarding the conference.
  • Why would I want to download the Event Guide?
    With the mobile event app, you will be able to access all the information from the registration site, including, but not limited to; agenda, presentations (if the presenters have shared with us), exhibitors, and maps of the conference area. You will also receive updates, reminders of upcoming events (i.e. Silent Auction, door prize drawing in the Exhibit Hall), and changes in schedule. You will be able to take notes through the guide, as well as access presentations if they have been provided by the presenters.
  • How do I download the Event Guide?
    Search for Eventleaf Guide in your mobile device’s app store and download the guide or use the QR code provided at the conference. You will need to access the app using the same email address used to register for the conference.
  • How do I make my lodging reservation at the Broadmoor?
    We will have a limited number of lodging rooms, at a reduced conference rate, in our room block; once the hotel is sold out, you will be put on a wait list for lodging. A link and phone number will be provided, during the registration process, to make lodging reservations directly with the Broadmoor. Contact the Broadmoor with any changes/questions about your reservation.
  • How do I request specific accommodations (i.e. sign language interpreter, wheelchair access)?
    You will have the opportunity to list needed accommodations during the registration process. We do request a 2-week notice for any needed accommodations.
  • Why am I not receiving confirmation emails from Courage to Risk?
    Check with your district/work IT department to whitelist our email address: to ensure you and your co-workers are receiving our email communications.
  • Will I receive a Certificate of Attendance for the conference?
    Yes, you will be emailed a link to complete an online conference evaluation. Once the evaluation is complete, you will receive your certificate of attendance attached to the acknowledgment of the receipt of the evaluation. You can only receive the certificate if you have completed the evaluation. The evaluation and certificate of attendance will be sent to the email address you used to register for the conference.
  • Whom do I speak with if I haven’t received my conference confirmation?
    You will receive an electronic confirmation when registered; the confirmation will come to the email address you included during registration. Your district may have your confirmation if they registered for you. You may also check with the conference registration chair at Check your spam/junk folder if you can’t find your confirmation in your inbox. Also, make sure that our email address ( is whitelisted through your district/school IT department.
bottom of page